Privacy policy

At Signature Elements, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your data.

Last updated: November 2026

Information we collect

When you contact us or request notary services, we may collect:

• Contact information: name, phone number, email address and location
• Service details: type of document, number of signatures and preferred appointment time
• Identification: government-issued ID information, required for notarization under California law
• Communication records: records of our conversations, emails and text messages

Appointment request form

When you send the appointment request form on our Contact page, the details you enter (name, phone, email, city or ZIP code, signing location, preferred time, document type, number of signatures and any message) are sent by email to Signature Elements so we can reply to you.

• The form is sent through our website host's secure mail service. Form entries are not stored in a database on this website.
• We keep your request in our email only as long as needed to respond and provide the service you asked for.
• When you send the form, the website sets one temporary session cookie, used only to prevent repeated or automated submissions. It is not used for tracking or advertising.

How we use your information

We use your information only to:

• Provide services: schedule appointments, perform notarizations and provide mobile notary services
• Communicate with you: respond to inquiries, confirm appointments and send service-related updates
• Meet legal requirements: maintain notary records as required by California law

We do not:

• Sell your personal information to third parties
• Share your information for marketing purposes
• Use tracking cookies, analytics or advertising pixels
• Send unsolicited promotional emails

Information sharing

We do not sell, rent or share your personal information with third parties, except in these limited circumstances:

• Legal requirements: when required by law, court order or government regulation
• Service providers: with providers who help us operate the business, such as our website and email host
• Business transfer: in the event of a merger, acquisition or sale of business assets

Data retention

As a California notary public, we are required by law to keep notary records, including journal entries, for the period set by the California Government Code. We keep your contact information and service records only as long as needed to meet those obligations and to provide services to you.

Your rights

You may ask to:

• Access a copy of the personal information we have about you
• Correct inaccurate information
• Delete your information, subject to legal record-keeping requirements
• Opt out of any future communications

To make a request, contact us at info@sigelements.com or (916) 426-2952.

Data security

We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

Cookies and tracking

This website does not use tracking cookies, tracking pixels or analytics tools, and its fonts are served from this website rather than a third party. The only cookie is the temporary session cookie described above, set when you send the appointment request form. If this changes, we will update this policy.

Third-party links

This website links to our social media pages. We are not responsible for the privacy practices of other websites, and we encourage you to review their privacy policies.

Children's privacy

Our website is not directed to individuals under the age of 18, and we do not knowingly collect personal information from minors through it. If you believe we have collected information from a minor, please contact us.

California residents

California residents have rights regarding their personal information under California law. As a small local business, we are committed to transparency and will honor your privacy requests as described above.

Changes to this policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. The "Last updated" date above shows when it was last revised.

Contact us

If you have questions about this Privacy Policy or our privacy practices, contact us:

Legal disclaimer

Signature Elements does not practice law and does not provide legal advice. This Privacy Policy is provided for informational purposes only. Notary services are strictly limited to identity verification and notarization under California law.